You’ve just signed a lease on your new office space…now the fun really begins.

Whether you are relocating from an existing location or moving into an office for the very first time, the amount of things that need to be accomplished before you can settle into your new space can certainly seem a little overwhelming.

The following “To Do” checklist will help you organize many of the tasks which must be accomplished to ensure a successful move into your new office.

Note: The following list is meant to be comprehensive consequently every task and/or professional service might not be required for every company.

Select an Office Space
Negotiate and sign your new lease
Give sufficient notice to existing landlord

Evaluate space requirements
How many offices are required?
Determine required office sizes
Determine other space requirements such as: conference room, break         room, restrooms, reception area, meeting rooms, server rooms, mail         rooms, etc.
Determine IT, communications, security and other technology         requirements
Determine furniture requirements

Build-Out/Space Modification
Hire an architect and/or an interior designer
Determine required office sizes
Create working floor plan
Create furniture plan
Detail heating/air conditioning, electrical and cable requirements
Get drawings approved for permit
Obtain building permits


Manage construction project
Hire a general contractor
Hire a project manager
Schedule onsite visits


Hire vendors
Moving Company
Internet
Telephone
Computer networking specialist
Janitorial services
Water Services
Coffee/food services
Copy/print/fax
Plant care
Window cleaning
Interior Designer/Space Planner


Business Communication
Change address & phone numbers on: website, business cards, social         networking accounts, advertising, yellow page listings, letterhead,         checks, promotional materials, equipment leases and business licenses
Notify post office of change of address
Send emails, memos and/or hard copy notifications to all employees,         customers, vendors, suppliers and contacts


Office Furniture (some items might take several weeks to months for delivery)
Desks
Chairs
Cubicles
Conference room tables/chairs
Reception desk
Lighting
Computers
Servers
Storage
Break room
Filing Cabinets
Printers
Audio Visual Equipment
Presentation supplies (whiteboards)


Preparing To Move
Get boxes and packing materials
Inventory and label all items to be moved
Backup computer systems
Schedule moving date with building management or new and existing         building (They might need to cover elevators, walls and floors)
Leave forwarding address with building manager